Last updated: 2 November 2026

1. Introduction

The International Green Trade & Commerce Association (IGTCA), also known as The Green Chamber, is committed to protecting the privacy and personal information of its members, partners, event participants and website visitors.

This Privacy Policy explains how we collect, use, store and protect personal data in connection with our website, www.greentradeandcommerce.org, and our institutional and professional activities.

We process personal data in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

Depending on your relationship with IGTCA, we may collect the following information:

• •  Personal identification details, including name, title and professional position.
• •  Contact information, including email address, telephone number and postal address.
• •  Professional and organisational information, including company name, sector and institutional affiliation.
• •  Membership application details, subscription records and relevant correspondence.
• •  Event registration information, attendance records and participation preferences.
• •  Information submitted through contact forms, surveys, enquiries and newsletter subscriptions.
• •  Payment and transaction records, where applicable.
• •  Technical information, including IP addresses, browser information and website usage data.

For certain activities, such as international trade missions, we may request additional information necessary for participation, including travel-related details. We aim to collect only information that is relevant and necessary for the purposes described in this policy.

3. How We Use Personal Information

IGTCA may process personal information for the following purposes:

• •  Managing membership applications, subscriptions and member communications.
• •  Organising conferences, networking activities, trade missions and professional programmes.
• •  Facilitating institutional partnerships and international business cooperation.
• •  Responding to enquiries and requests for information.
• •  Providing newsletters, announcements and information about relevant activities.
• •  Maintaining administrative, financial and organisational records.
• •  Improving our website, communications and services.
• •  Complying with applicable legal, regulatory and contractual obligations.

Personal information will not be used for purposes incompatible with those for which it was originally collected unless permitted by applicable law.

4. Legal Basis for Processing

Under the UK GDPR, IGTCA processes personal data where an appropriate lawful basis applies. These may include:

Contractual necessity: Where processing is required to administer membership, event registration or other agreed services.

Legitimate interests: Where processing is necessary for the Association's legitimate organisational activities, provided these interests are not overridden by individuals' rights and freedoms.

Consent: Where individuals have provided valid consent, including for particular marketing communications or optional data-processing activities.

Legal obligations: Where processing is necessary to comply with applicable legal, financial or regulatory requirements.

Where consent is the lawful basis, individuals may withdraw it at any time without affecting the lawfulness of processing undertaken before withdrawal.

5. Membership and Institutional Relationships

IGTCA maintains records of members, applicants, institutional representatives and professional contacts for legitimate organisational purposes. Membership information may be used to administer benefits, facilitate professional engagement and communicate relevant opportunities. Membership does not automatically authorise the unrestricted disclosure of personal information to other members or external organisations.

6. Events, Trade Missions and International Activities

When individuals register for IGTCA activities, we may collect information necessary to manage their participation. Depending on the activity, relevant information may be shared with event organisers, venues, travel providers, institutional hosts or other parties directly involved in delivering the programme. Photographs and audiovisual recordings may be taken during public or professional events for institutional communications and promotional purposes, subject to applicable data protection requirements.

7. Newsletters and Communications

IGTCA may send information about its activities, events, publications, partnerships and professional opportunities to individuals who have subscribed or where another lawful basis permits such communications. Recipients may unsubscribe from marketing communications at any time by following the instructions provided in the relevant message or contacting IGTCA directly.

8. Sharing Personal Information

IGTCA does not sell personal information to third parties. Personal data may be shared, where necessary and lawful, with:

• •  Service providers supporting website hosting, communications, administration and payment processing.
• •  Event organisers, venues and institutional partners involved in delivering registered activities.
• •  Professional advisers and authorised administrative representatives.
• •  Public authorities or regulatory bodies where disclosure is legally required.

9. International Data Transfers

As an organisation engaged in international cooperation, IGTCA may process or share personal information with organisations outside the United Kingdom, in compliance with applicable UK data protection requirements. Individuals may request further information about applicable safeguards by contacting IGTCA.

10. Data Security

IGTCA takes appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure. Access to personal information is limited to authorised individuals who require it for legitimate organisational purposes. Although reasonable precautions are taken, no electronic transmission or storage system can be guaranteed to be completely secure.

11. Data Retention

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected, including applicable legal, contractual, accounting and administrative requirements. Information that is no longer required will be securely deleted, anonymised or otherwise disposed of in accordance with applicable requirements.

12. Cookies and Website Analytics

Our website may use cookies and similar technologies to support essential website functionality, improve user experience and understand website performance. Where required by law, visitors will be provided with clear information and appropriate choices concerning non-essential cookies.

13. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, individuals may have the following rights under the UK GDPR:

• •  The right to access their personal information.
• •  The right to request correction of inaccurate or incomplete information.
• •  The right to request deletion of personal information in certain circumstances.
• •  The right to restrict processing in certain circumstances.
• •  The right to object to processing based on legitimate interests.
• •  The right to data portability, where applicable.
• •  The right to withdraw consent where processing is based on consent.

You have the right to object at any time to the processing of your personal data for direct marketing purposes.

IGTCA will respond within the time limits established by applicable data protection legislation.

14. Third-Party Websites

Our website may contain links to external websites. IGTCA is not responsible for the privacy practices or content of external websites. Visitors are encouraged to review the privacy policies of third-party websites before providing personal information.

15. Automated Decision-Making

IGTCA does not intend to use solely automated decision-making that produces legal or similarly significant effects on individuals in connection with its ordinary membership and institutional activities.

16. Changes to This Privacy Policy

IGTCA may periodically update this Privacy Policy to reflect changes in its activities, operational practices or applicable legislation. Any revised version will be published on this website with an updated revision date.

17. Contact and Complaints

For enquiries about this Privacy Policy or requests concerning personal information, please contact:

International Green Trade & Commerce Association (IGTCA)
London, United Kingdom
Email: info@greentradeandcommerce.org
Website: www.greentradeandcommerce.org

Individuals who are dissatisfied with the handling of their personal information may raise a complaint directly with IGTCA.
They also have the right to complain to the UK Information Commissioner's Office (ICO): www.ico.org.uk